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North Carolina Immunization Branch

Annual Required Immunization Reports - K-12 Schools

Every year, all schools are required to report the immunization status of their kindergarten and 7th grade students, according to G.S. 130A-155(c) and G.S. 130A-440. The purpose of these reports is to ensure all children enrolled in North Carolina schools are protected against vaccine-preventable diseases and to determine the number of children who meet state immunization requirements. Students are required to be compliant with regulations within 30 calendar days of school admission. Reporting is mandated within 60 calendar days after commencement of the new school year.

The immunization requirements, specified in 10A NCAC 41A .0401, have been temporarily suspended under the authority of Governor Cooper and the State Health Director in response to Hurricane Florence. The link Temporary Suspension of Immunization Requirements serves as notice of a temporary suspension of requirements to provide documentation of immunization related to entry into childcares, schools, colleges and universities. The time period from the start of the temporary suspension on September 21 until November 1, 2018, will not count towards the 30 calendar days following the child’s first date of attendance to meet requirements for submitting required documents.

Schools should not count the time period from September 21, 2018, until November 1, 2018, towards the 30-calendar day grace period from the first day the child attended school. The grace period will resume on November 2, 2018, and will not restart a new 30 calendar days. For example, on September 21, 2018, the child was on day 15 of the 30-calendar day grace period, on November 2, 2018, the grace period will resume starting with day 15 of the grace period for that child. Please keep in mind a child’s first day of attendance at school may differ and from the day school started for the 2018-19 school year. If you have additional questions please contact us through email.

All schools MUST submit their annual reports (both kindergarten and 7th grade) online. Please see 2018-2019 Health Assessments for further instructions.

To view the requirements for school entry, see North Carolina School Immunization Requirements (2018-2019 SCHOOL YEARS).

Kindergarten

All public, private, charter, federal, and religious schools must report the immunization status of all currently enrolled kindergarten students.

The online reporting system for the 2018-2019 school year is open. Thank you for your support of child health and childhood immunizations.

7th Grade

All public, private, charter, federal, and religious schools must report the immunization status of all currently enrolled 7th grade students.

The online reporting system for the 2018-2019 school year is open. Thank you for your support of child health and childhood immunizations.

Frequently Asked Questions about Online Reporting

Q. What if a student has not met the immunization requirements 30 days after school started?
A: Parents have until the close of business on the 30th calendar day after school has started to submit immunization records to remain in compliance. On the 31st calendar day, students who do not meet the minimum immunization requirements, do not have an immunization record on file, or are not in-process to receive required immunizations must be excluded from school per public health law. The student may not return to school without those documents.

Q. What if I have no kindergarten or 7th grade students enrolled at my school?
A: For public schools, if your “Grade Level Current” status in EDDIE indicates that you have kindergarten and 7th grade students but currently do not have any enrollment in those grades, you must submit an immunization report that says you have no students enrolled in that grade.

For private schools, if you indicated that you had kindergarten and/or 7th grade enrollment for the 2017-2018 school year but do not have enrollment for the 2018-2019 school year, you must submit a report even if your school does not serve this grade level currently.

For schools who have not indicated that they served kindergarten or 7th grade students, you do not need to submit any report.

Q. What if I make an error?
A: Please do not resubmit the form. Contact us through email with the specific details of the error, including school, grade level, and question on which the error occurred.

If you would like to discuss this process, please send us an email.

Disease and Vaccine Brand Names for Required Vaccines

Disease
Vaccine/Abbreviation
Brand Name(s)
Combination Vaccines
Diphtheria, Tetanus, Pertussis DTaP, DT, DTP Infanrix, Daptacel Pediarix, Pentacel, Kinrix
Polio IPV, OPV IPOL Pediarix, Pentacel, Kinrix
Measles, Mumps, Rubella MMR MMR II Proquad
Haemophilus influenzae type B Hib Pedvax Hib (PRP-OMP), Act HIB (PRP-T), Hiberix (PRP-T) Pentacel (HbOC)
Hepatitis B Hep B, HBV Engerix-B, Recombivax HB Pediarix
Pneumococcal PCV, PCV-13, PPV-23 Prevnar (PCV-13), Pneumovax (PPV-23)  
Chickenpox Var, Varicella Varivax Proquad
Meningococcal MCV, MCV4, MenACWY, Mening(o) Menactra, Menveo  
Tetanus, diphtheria, pertussis Tdap Boostrix, Adacel  

Information on vaccination requirements and resources for communicating with parents can be found on our Resources for Schools page.

 

 


NCDHHS


Updated: December 5, 2018