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North Carolina Immunization Branch

Annual Required Immunization Reports - K-12 Schools

Every year, all schools are required to report the immunization status of their kindergarten and 7th grade students, according to G.S. 130A-155(c) and G.S. 130A-440. The purpose of these reports is to ensure all children enrolled in North Carolina schools are protected against vaccine-preventable diseases and to determine the number of children who meet state immunization requirements.

All schools MUST submit their annual reports (both kindergarten and 7th grade) online. Refer to the Frequently Asked Questions below for tips on online reporting.

Kindergarten

All public, private, charter, federal, and religious schools must report the immunization status of all currently enrolled kindergarten students.

The online reporting system for the 2016-2017 school year is open as of August 1, 2016. The form will be different from previous years, so please keep that in mind as you plan for the new school year. Question-by-question instructions have been provided below. The PDF form and the Excel form have the exact same questions, so feel free to use whichever form works best for your school. Immunization reports are due by November 1, 2016.

The online reporting link for kindergarten is HERE. Do not submit your immunization report until 30 calendar days after the start of the new school year, and do not start the online report until you have completed either the Excel or PDF data collection reports.

Reporting Tools

7th Grade

All public, private, charter, federal, and religious schools must report the immunization status of all currently enrolled 7th grade students.

The online reporting system for the 2016-2017 school year is open as of August 1, 2016. The form will be different from previous years, so please keep that in mind as you plan for the new school year. Question-by-question instructions have been provided below. The PDF form and the Excel form have the exact same questions, so feel free to use whichever form works best for your school. Immunization reports are due by November 1, 2016.

The online reporting link for 7th grade is HERE. Do not submit your immunization report until 30 calendar days after the start of the new school year, and do not start the online report until you have completed either the Excel or PDF worksheet.

Reporting tools

Frequently Asked Questions about Online Reporting

Q. What if a student has not met the immunization requirements 30 days after school started?
A: Parents have until the close of business on the 30th calendar day after school has started to submit immunization records to remain in compliance. On the 31st calendar day, students who do not meet the minimum immunization requirements, do not have an immunization record on file, or are not in-process to receive required immunizations must be excluded from school per public health law. The student may not return to school without those documents.

Q. What if I have no kindergarten or 7th grade students enrolled at my school?
A: For public schools, if your “Grade Level Current” status in EDDIE indicates that you have kindergarten and 7th grade students but currently do not have any enrollment in those grades, you must submit an immunization report that says you have no students enrolled in that grade. Fill out the online summary report form and enter “No” for question 14 to be in compliance for reporting.

For private schools, if you indicated that you had kindergarten and/or 7th grade enrollment for the 2015-2016 school year but do not have enrollment for the 2016-2017 school year, you must submit a report even if your school does not serve this grade level currently. Fill out the online summary report form and enter “No” for question 14 to be in compliance for reporting.

For schools who have not indicated that they served kindergarten or 7th grade students, you do not need to submit any report.

Q: What do we do if we cannot access the web page to enter our immunization report?
A: We have provided a test link to see if your computer system is set up to view the online report.  Please click the link here.

If you see the test report then your system will access the online immunization report.  If you are not directed to the test report, then you could check with your IT support to see if the web page is blocked but they can allow you access.  If it continues to be a problem, please contact us at immunization.reports@dhhs.nc.gov.

Q: How do we submit online reports when the central office wants to collect all reports and then mail them in together to account for all of the schools in our district?

A: If the central or district office would like to ensure that all reports are submitted, then a few suggestions to continue to meet that need:

  • Have someone at the central/district office submit the reports online.
  • Have each school print their electronic receipt after submitting their report and send that to the central/district office.
  • Have each school send their working paper copy of the report to the central/district office but still submit their information online at each school.

Q. What if I make an error?
A: Please do not resubmit the form. Contact us at immunization.reports@dhhs.nc.gov with the specific details of the error, including school, grade level, and question on which the error occurred. You may also call 919-707-5558 for assistance.

If you would like to discuss this process, please send us an email at immunization.reports@dhhs.nc.gov

Resources for All Grades

To help schools determine which children are covered by the new immunization rules, the Immunization Branch has developed a school grade level cohort tool (PDF, 464 KB). Please use this to help track your students as they age up.

Disease and Vaccine Brand Names for Required Vaccines

Disease
Vaccine/Abbreviation
Brand Name(s)
Combination Vaccines
Diphtheria, Tetanus, Pertussis DTaP, DT, DTP Infanrix, Daptacel Pediarix, Pentacel, Kinrix
Polio IPV, OPV IPOL Pediarix, Pentacel, Kinrix
Measles, Mumps, Rubella MMR MMR II Proquad
Haemophilus influenzae type B Hib Pedvax Hib (PRP-OMP), Act HIB (PRP-T), Hiberix (PRP-T) Pentacel (HbOC)
Hepatitis B Hep B, HBV Engerix-B, Recombivax HB Pediarix
Pneumococcal PCV, PCV-13, PPV-23 Prevnar (PCV-13), Pneumovax (PPV-23)  
Chickenpox Var, Varicella Varivax Proquad
Meningococcal MCV, MCV4, MenACWY, Mening(o) Menactra, Menveo  
Tetanus, diphtheria, pertussis Tdap Boostrix, Adacel  

Information on vaccination requirements and resources for communicating with parents can be found on our Resources for Schools page.